Pictures are added to the database by entering the path and filename of a picture file. The actual picture is not added to the database. If large picture files were added to the database the database file would grow too large and the Program would be very slow to run. When you open the picture screen, the Program tries to find the picture files you have entered. If the picture files are found, the pictures associated with them will be displayed in one of the two picture boxes. If the picture files cannot be found, an error message will be displayed showing the path and filename the Program is trying to locate.

You may have these picture files scattered all over your PC. It would be better to copy all the picture files associated with the Program to a separate folder. If you did this after entering all the filenames into the database, you would have to go through each entry and change each filename. A quicker way to do this would be to use the ‘Change All Picture Pathnames’ function.

Care should be taken using this function, as it will change ALL pathnames for any picture files entered into the database.

The safest way to do this is as follows: -

• Create a new folder that will contain all your picture files.
  
  
• Use the ‘Group Database Picture Files’ function for all your databases and select the folder you created above. All your picture files will now be located in your new folder. All the entries in the database will still have the old path and filenames.
  
  
• Select ‘Change All Picture Pathnames’ from the Utilities drop-down menu on the Main Menu screen. Select the drive (probably C:\) and double click on the folder containing your picture files. Click on the Start button. The Program will now find your entire picture files in the current database and change the pathname to the path you have just selected.
  
  
• For a large database with a lot of picture files this process may take some minutes. To cancel this process click on the Cancel button at the bottom of the screen.